install printer drivers

How To Install Printer Drivers Like A Pro

Have you ever wondered how to install a printer driver like a pro? There are so many different types of printers and it’s not always easy figuring out which driver is right for your computer. 

Printer drivers allow your computer to communicate with printers. Installing a printer driver is not as difficult as you might think. The process is fairly straightforward but requires some basic knowledge.

If you’re struggling to install a printer driver to your computer- we have you covered!  In this write-up, we’ll explore printer drivers and the ways to install printer drivers.

What are Printer Drivers?

Printer Drivers are the software programs that allow your printer to communicate with your computer. They communicate by sending print jobs, and depending on the type of printer you have, you can either use a different driver for each model, or use a generic driver that will work with all models. Without printer drivers, you won’t be able to print anything.

Printer drivers can be installed on any computer in order to print documents or images. The driver is downloaded from the manufacturer’s website and installed on your computer. When you install a new printer, it will usually come with an installation CD that contains all of the necessary files for installing a new printer. However, if you need specific drivers for one model or another, such as when using an older printer with an updated operating system, then these drivers must be installed manually.

If you own more than one computer, then you need to install the drivers for each one individually. 

What Is The Purpose Of A Printer Driver?

The purpose of a printer driver is to allow the operating system to communicate with the printer. The installation of a printer driver depends on the type of computer and operating system you are using. A printer driver provides access to the functions and capabilities of your printer, allowing you to manage multiple print jobs, perform basic operations such as page orientation, or configure advanced features such as color management.

Most printers are self-contained, meaning they have their own internal components and no other components need to be installed. However, there are some cases where the printer needs additional components installed in order for it to work properly. 

Let’s take a more in-depth look at two common printer drivers: Printer Command Language (PCL) and PS (Postscript). Both are used by many printer manufacturers, but each has advantages and disadvantages depending on the type of printing job you need to do.


PCL is printer model dependent. This means that the PCL driver (the software responsible for interpreting commands from your computer so that a printer can understand them) is specifically written for one make and model of device, rather than working across multiple devices like PostScript does.

Because PCL is efficient for day-to-day printing needs, it can be used to create documents quickly. Additionally, because multiple operating systems support the language—including Windows, Macintosh and UNIX/Linux—PCL files are widely compatible among different types of computers. 


Postscript (PS) printer drivers, on the other hand, are perfect for printing documents loaded with graphics and illustrations. Instead of relying on the printer to create your desired output, PS creates all the necessary print instructions in order to reproduce an image as closely as possible. This driver is device-independent: no matter which printer your document is printed on, the results will be the same. However, high-quality PS files print more slowly than PCL ones and take up more memory because they are larger, their prints look much better.

Additionally, unlike PCL (Printer Control Language), PS is not compatible with many operating systems; generally speaking, it’s more heavily used in print shops and on Mac platforms.

How To Install A Printer Driver?

Is your computer having trouble communicating with your printer? You may not have the right driver installed on your computer. To solve this problem, you need to install a latest driver for the printer. Here is a 6 step process for printer driver installation in Windows:

  1. Navigate to Start > Settings in Windows.
  2. Type “Device installation” into the Windows Settings search box, then click Change device installation settings.
  3. In the Device Installation Settings window, check Yes, then either select Save Changes or close the window.
  4. Type “Printer” into the Windows Settings search box, then click Add a printer or scanner.
  5. Click Add a printer or scanner on the Printers & scanners page.
  6. When your printer appears, select it and follow any additional instructions to install printer drivers.

Finally, now you are done with the installation of the printer driver!

Printer Driver’s Update

Updating a printer driver is the process of obtaining an updated driver from the manufacturer that will allow the printer to communicate with your computer. This is a major step in keeping your machine running smoothly, and it’s best to do this regularly.

Here are multiple ways to update your printer driver.

Use Windows Update

Your printer driver could be updated by Windows Update. If that happens, follow these steps to use it:

  •       Click the Start button, then choose Settings > Windows Update
  •       Click Check for updates.

If Windows Update finds an updated driver for your printer and downloads it, the operating system will install that driver automatically.

Install Software That Came With Your Printer

If your printer came with a disc, you can use the software on it to install drivers for your printer or check for driver updates.

Download And Install The Printer Driver From The Manufacturer’s Website

Check your printer manufacturer’s support site, using their name and the word “support” as a search term in an internet browser. Printer manufacturers often make driver updates available on their websites. Some support websites allow you to directly search for your printer model number. To update your printer’s drivers, locate the latest version of the software online and follow instructions for installation. Most drivers are self-installing. Just double-click (or double tap) the file to begin installing, and then follow these steps to remove/reinstall the printer.

Bottom Line

Do you need new printers but don’t want to deal with the hassle of installing them? Printers Support USA is here to help you install any type of printer in your home or office. We offer installation and online technical support to help you set up your equipment and ensure it is properly connected to all of your systems.


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